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Instructions

Instructions to authors

Categories of articles:
The editors invite contributions to the following sections of the Journal:

  1. Original research articles(full reports and brief reports)
  2. Clinical trial
  3. Review articles
  4. Commentaries
  5. Case reports
  6. News and announcements
  7. Student section

Original Research Article
Original research articles are primary sources of scientific literature and present an original study. Under this category author(s) can report their original research on a particular topic through experiments, surveys, observations etc. These should have a structured abstract and should follow the IMRAD (Introduction, Methods, Results and Discussion) format. Reports of randomized controlled trials should conform to the CONSORT statement on reporting such trials (www.consort-statement.org). Brief reports (approx. 1200 to 1500 words) on original research may include up to 3 tables or figures and 15 to 20 references.

Review Article
Narrative review articles written by scientist(s)/ expert(s) working in the particular area and who has/have published quality original research will be considered. These provide an in-depth review of a specific topic. Word limit is approximate 5000 words excluding abstract and references, tables & Charts etc. The article should not have more than 100 references (recent & relevant). The word limit of abstract is about 250 words. Tables and Figures could be included as per requirement. Copyright permission should be obtained from the copyright holder in advance if a published Table/Figure is to be included.

Case report:
These are brief descriptions of a previously undocumented disease or manifestation or treatment or complications to help understand underlying pathophysiological processes (approx. 700 to 1200 words). These may be accompanied by one relevant photograph.

Student section:
To encourage participation of the student in medical research, this section will include important scientific finding having impact on patient care and public health. Abstract of research done by student as part of ICMR studentship and other Government funding agencies shall be considered in this section, Word limit of article approximately 1000 words.

Notices and announcements:
Details of conferences, workshops, updates and continuing medical education programmes should be provided well in advance (at least 3 months). Please include the title of the conference, date, venue and names of contact persons with their contact details (postal and e-mail addresses).

All articles submitted to the Journal are subject to peer-review.

Preparation & submission of manuscripts:
Manuscripts should be prepared in accordance with the 'Uniform requirements for manuscripts submitted to biomedical journals' of the International Committee of Medical Journal Editors (ICMJE) (last updated in 2014, www.icmje.org).

General guidelines

  1. In case online submission is not done, one complete sets of the manuscript in hard copy and a compact disc (CD) using the file formats with figures of legends and the desired authors' declaration would need to be submitted. Each manuscript received by the journal, either by post or electronically, will be assigned a manuscript number and acknowledged. If author do not receive an acknowledgement within a week please send us an email.
  2. Alongwith the manuscript, following forms should be submitted : cover letter, checklist, Undertaking by authors , contribution details, Copyright Transfer Agreement, Conflict of interest forms and duly signed by all authors; scanned copy of Ethics approval for human or animal studies as applicable ( not required for reviews), other govt approvals for biosafety, radiation safety etc as applicable. Please keep a copy of all material sent to us. Manuscripts whether published or not will not be returned to authors.
  3. Efforts are made to convey an editorial decision to authors at the earliest, usually within 3 months of submission.
  4. One author must be identified as the corresponding author. The Journal will communicate with the corresponding author if any clarification or information is needed. Comments from peer reviewers will be transmitted to the corresponding author. It is expected that the corresponding author will communicate/respond to the Journal's queries after having consulted all the authors and will assume responsibility for all such communication as well as for the work as a whole.
  5. The preferred file format is Microsoft word format (doc/docx). Acceptable formats for pictures, photographs, and figures are JPG, JPEG, GIF and TIF. All pages should be numbered consecutively beginning with the title page.
  6. Times New Roman Font Style of 12 point size with double spacing should be used for manuscript preparation. Title font size should be 18 point and other headings 14 pt and bold. Tables and Figure heading font size used should be 14. A-4 page layout should be followed with margins of 1" all sides.

MANUSCRIPT ARRANGEMENT AND CONTENTS
Manuscript should be arranged as follows:
  1. Covering letter
  2. Checklist
  3. Undertaking by author (s)
  4. Scanned copy of Ethics / other approvals wherever required
  5. Title page
  6. Abstract
  7. Introduction
  8. Methods
  9. Results
  10. Discussion
  11. Acknowledgements
  12. References
  13. Tables
  14. Figures
  15. Legends to figures

  1. Covering Letter
    The covering letter should outline the importance of the paper and its appropriateness for publication in the Journal. It should specify the section of the Journal for which the submitted article is to be considered. It should also explain, with reasons, if there is any deviation from the IMRAD format. If the work has been previously published in part or whole (e.g. as an abstract or proceedings of a conference), this must be stated. (Downloadable form).
  2. Manuscript-
    Manuscripts should be presented in as concise form as possible, typewritten neatly. Only standard terms which have been generally accepted should be used. Pages should be numbered consecutively and the contents arranged in the following order:
    1. Title Page
      Title of article should be brief and represent the major theme of the manuscript. A short running title not exceeding 6-8 words may also be provided. Title page should include name (s) of author(s) with departmental affiliation, complete postal address with e-mail and telephone details. The name, telephone and fax numbers, and complete e-mail and postal addresses of the author to whom communications and requests for offprint are to be sent should be mentioned in the title page. Superscripted numbers should be used after each author's name and the department and institution corresponding to each number should be specified on the page. Sequence of authors in print copy will be same as submitted.
    2. Abstract and Key Words
      The abstract should be structured (except Review articles, case Reports). Abstract should be brief (approximate 250 words) indicating significant results of the study. Only principal findings should be highlighted. The abstract should state the purpose of the study, methodology, principal findings and conclusions. In case of clinical trials registration number at the end of abstract to be mentioned. A set of suitable key words (6-8 in number) arranged alphabetically may be provided.
    3. Introduction-
      Introduction should be brief and stating purpose of study undertaken. Do not review the subject extensively. Review of literature should be restricted to reasons for undertaking the present study and provide only the most essential background. Aims and objectives should be clearly mentioned.
    4. Material & Methods:
      Source of materials and equipments used, the manufacturer's name, should be provided. Period and place of study should be clearly stated. New methods may be described in sufficient detail indicating their limitations. Established methods can be just mentioned with authentic references and significant deviations.
      For research carried out in India on human subjects, the ICMR's Ethical guidelines for biomedical research on human participants (2006) should be followed. Similarly, for experiments on laboratory animals the ICMR's guidelines Use of animals in scientific research (May 2006) / INSA's guidelines for care and use of animals in scientific research (2000) or guidelines of the Committee for the Purpose of Control and Supervision of Experiments on Animals (CPCSEA) should be followed.
    5. Study design:
      Selection of the observational or experimental participants (patients or laboratory animals, including controls, whether randomly or consecutively) and basis of sample size calculation should be mentioned clearly, including eligibility and exclusion criteria and a description of the source population should be mentioned
      Contributors may consult the following Guidelines for specific study designs:
      Sr. No. Type of study Source
      1. Randomized controlled trials (RCTs) CONSORT- http://www.consort-statement.org
      2. Systematic reviews & meta-analysis QUOROM- http://www.consort-%20statement.org/Initiatives/MOOSE/moose.pdf statement.org/Initiatives/MOOSE/moose.pdf
      3. Observational studies in epidemiology STROBE - http://www.strobe-statement.org
      4. Meta-analysis of observational studies in epidemiology MOOSE - http://www.consort-statement.org/Initiatives/MOOSE/moose.pdf
      5. Studies on diagnostic accuracy STARD - http://www.consort-statement.org/stardstatement.htm
    6. Statistics:
      The following information should be given:
      The statistical universe, i.e. the population from which the sample for the study is selected, method of selecting the sample, method of allocating the subjects into different groups, statistical methods used for presentation and analysis of data and statistical tests, the software package (name and version) used for statistical analysis should be specified.
    7. Results:
      Present your results in logical sequence in the text, tables, and figures. Only such data which are essential for understanding the discussion and main conclusions emerging from the study should be included. Data presented in Tables and Figures should not be repeated in the text. Only important observations need to be emphasized or summarized. The same data should not be presented both in tabular and graphic forms. Interpretation of the data should be taken up only under the Discussion and not under Results.
    8. Discussion:
      The discussion should deal with the interpretation of results without repeating information already presented under results. It should relate new findings to the known ones and include logical deductions. It should also mention any limitation / lacuna of the study. Conclusion should be based on and justified by the results of the study. The conclusions can be linked with the goals of the study but unqualified statements and conclusions not completely supported by the data should be avoided.
    9. Acknowledgements:
      Acknowledge only persons who have made substantive contributions to the study. Financial and material support should also be acknowledged. All contributors who do not meet the criteria for authorship should be listed in an acknowledgements section. Authors are responsible for obtaining written permission from persons acknowledged by name because readers may infer their endorsement of the data and conclusions.
    10. References:
      Total numbers of the references should be preferably restricted to 30. Authors should provide direct references to original research sources wherever possible. References should not be used by authors, editors, or peer reviewers to promote self-interests. References to literature cited should be numbered consecutively and placed at the end of the manuscript. In the text they should be indicated above the line (superscript).

      Articles in Journals:The titles of the journals should be abbreviated according to the style Vancouver's system.
      Standard journal article
      If there are six or fewer authors in the study being cited, the names of all the authors should be given.
      Halpern SD, Ubel PA, Caplan AL. Solid-organ transplantation in HIV-infected patients. N Engl J Med 2002; 347 : 284-7.
      If there are more than six authors, the names of the first six authors should be given followed by et al.
      Rose ME, Huerbin MB, Melick J, Marion DW, Palmer AM, Schiding JK, et al. Regulation of interstitial excitatory amino acid concentrations after cortical contusion injury. Brain Res 2002; 935 (1-2) : 40-6.
      Books and Other Monographs
      Personal author(s):
      Murray PR, Rosenthal KS, Kobayashi GS, Pfaller MA. Medical microbiology. 4th ed. St. Louis: Mosby; 2002.
      Editor(s), compiler(s) as author:
      Gilstrap LC 3rd, Cunningham FG, VanDorsten JP, editors. Operative obstetrics. 2nd ed. New York: McGraw-Hill; 2002.
      Other Published Material
      Newspaper article
      Tynan T. Medical improvements lower homicide rate: study sees drop in assault rate. The Washington Post. 2002 Aug 12;Sect. A:2 (col. 4).
      Dictionary and similar references
      Dorland's illustrated medical dictionary. 29th ed. Philadelphia: W.B. Saunders; 2000. Filamin; p. 675.
      Unpublished Material
      In press
      (Note: NLM prefers "forthcoming" because not all items will be printed.)
      Tian D, Araki H, Stahl E, Bergelson J, Kreitman M. Signature of balancing selection in Arabidopsis. Proc Natl Acad Sci U S A. In press 2002.
      Electronic Material
      CD-ROM
      Anderson SC, Poulsen KB. Anderson's electronic atlas of hematology [CD-ROM]. Philadelphia: Lippincott Williams & Wilkins; 2002.
      Journal article on the Internet
      Abood S. Quality improvement initiative in nursing homes: the ANA acts in an advisory role. Am J Nurs [serial on the Internet]. 2002 Jun [cited 2002 Aug 12];102(6):[about 3 p.].
      Available from: http://www.nursingworld.org/AJN/2002/june/Wawatch.htm
      Monograph on the Internet
      Foley KM, Gelband H, editors. Improving palliative care for cancer [monograph on the Internet]. Washington: National Academy Press; 2001 [cited 2002 Jul 9].
      Available from: http://www.nap.edu/books/0309074029/html/.
      Homepage/Web site
      Cancer-Pain.org [homepage on the Internet]. New York: Association of Cancer Online Resources, Inc.; c2000-01 [updated 2002 May 16; cited 2002 Jul 9]. Available from: http://www.cancer-pain.org/.
    11. Tables:
      Table should provide information at any desired level of detail and precision and display it efficiently. Including data in tables rather than text frequently makes it possible to reduce the length of the texts .Number tables consecutively in the order of their first citation in the text and for each Table, title should be brief and self-explanatory. Do not paste tables as images. Explain all nonstandard abbreviations in footnotes, and use symbols to explain information if needed
    12. Illustrations-
      Digital images of manuscript illustrations should be submitted in a suitable format (JPG, JPEG, GIF & TIF) for print publication. For print submissions, figures should be either professionally drawn and photographed, or submitted as photographic quality digital prints. For X-ray films, scans, and other diagnostic images, as well as pictures of pathology specimens or photomicrographs, send high-resolution photographic image files. Figures should be numbered consecutively according to the order in which they have been cited in the text. In the manuscript, legends for illustrations should be on a separate page, with roman numerals corresponding to the illustration
    13. Units of Measurement
      Measurement of length, height, weight, and volume should be reported in metric units (metre, kilogram, litre) or their decimal multiples or fractions. Temperatures should be given in degrees Celsius. Blood pressures should be given in millimitres of mercury. Other measurements should be reported in the units in which they were made.
      The following abbreviations should be used:
      Unit U
      Kilogram, gram kg, g
      Milligram mg
      Picogram pg
      hour(s) h
      minute(s) min
      second, millisecond s, ms
      mole, millimole, micromole mol, mmol, μmol
      nanomole, picomole nmol, pmo
      l metre, centimetre, m, cm
      millimetre, micrometre mm, μm
      litre, millitre L, mL
      microlitre μL
      microgram μg
      millimetre of mecrury mm Hg
      milliequivalent mEq
      curi ci
      angstrom A
      calorie cal
      degree centigrade C
      routes ip, po, im, iv
      Statistical Terms
      correlation coefficient r
      degrees of freedom df
      mean x
      not significant NS
      number of observations n
      probability p
      standard deviation SD
      standard error of the mean SEM
      variance ratio F
    14. Abbreviations:
      Only standard abbreviations are to be used. The abbreviations should conform to the International System of Units (SI), throughout the text, Tables and Figures. Generic names of the drugs should be used. If proprietary brands are used in research brand name, name of manufacturer and country should be given in parentheses after the generic name at the first place of use.
    15. Enzyme Nomenclature
      For enzymes, only the trivial names recommended by the IUPAC-IUB Commission should be used. At its first citation in the text of the paper its code number and systematic name should be indicated.
  3. Authorship
    1. The ICMJE recommends that authorship be based on the following 4 criteria:
      1. Substantial contributions to the conception or design of the work; or the acquisition, analysis, or interpretation of data for the work
      2. Drafting the work or revising it critically for important intellectual content
      3. Final approval of the version to be published
      4. Agreement to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved.
    2. Individual contribution should be specified end of text. Submission for consideration publication should be made with signature of all the authors. All authors must sign by hand. Electronic signature will not be accepted. The order of authorship should be decided by all the authors. The journal strongly discourages alterations in the sequence or deletion/addition of authors at any time after submission of the manuscript
    3. Accepted papers will be acknowledged within three months and if the papers are rejected from Editorial Board, the decision will be communicated to the corresponding author via email. Rejected manuscripts will be discarded from our database within 48 hours after decision. Accepted papers will be processed towards Peer review Process.
    4. Each manuscript will be provided with a manuscript ID and all correspondence is done through e-mail.
    5. No addition/deletion/ or any change in the sequence of the authorship will be permissible at a later stage, without valid reasons and permission of the Editor- in - chief.
    6. If the authorship is contested at any stage, the article will be either returned or will not be processed for publication till the issue is solved.
  4. Conflict of interest (downloadable form) :
    A conflict of interest exists if authors or their institutions have financial or personal relationships with other people or organizations that could inappropriately influence (bias) their actions. A conflict can be actual or potential, and full disclosure to the Editor is absolute requirement. Conflicts may be personal, commercial, political, academic, or financial. Conflicts, or their absence, must be stated in writing by all authors at the time of submission of the article. Sources of full or partial funding or other support for the research must be declared.
  5. Undertaking by author(s) (downloadable form):
    It is necessary that all the authors give an undertaking (in the format specified by the journal) indicating their consent to be co-authors in the sequence indicated on the title page.
  6. Copyright transfer agreement (downloadable form)
    Author(s) will have to sign a transfer of copyright agreement (download from our website), which recognizes the common interest that both journal and author(s) have in the protection of copyright.
  7. Protection of human subjects and animals in research
    All studies conducted on human subjects or animals should be approved by the ethics committee or the institutional review board of the institution where the study was performed. When reporting experiments on animals, authors should indicate whether the institutional and national guidelines for the care and use of laboratory animals were followed as per ICMR guidelines for use of animals in scientific research/ laboratory animals in medical colleges which have to be in conformity with CPCSEA guidelines for animal experimentation.
  8. Patient confidentiality
    Patients have a right to privacy that should not be infringed without informed consent. Identifying information, including patients' names, initials or hospital numbers, should not be revealed in written descriptions and photographs. The signed consent form(s) should be retained by the corresponding author and NOT sent to The RUHS.
  9. Plagiarism
    Authors should make sure that their manuscripts are free from plagiarized material. Plagiarism is the use of others' published and unpublished ideas or words (or other intellectual property) without attribution or permission, and presenting them as new and original rather than derived from an existing source. Detection of plagiarism would lead to rejection of the manuscript and debar the publication of any material from the concerned authors for at least three years.
  10. Dual submission and duplicate publication:
    The Journal strongly disapproves of 'Dual submission', i.e. the submission of the same article simultaneously to different journals for consideration for publication. The authors must give an undertaking stating that the manuscript has not been submitted to another journal for consideration for publication nor has a substantial part of it been published. If dual submission or duplicate publication is found to have occurred, the manuscript will be rejected and the authors barred from future submissions. The Journal may also send this information to the head of the institution where the authors work with a request for an inquiry in the matter. The Journal may also publish such correspondence in its pages to inform its readers of scientific misconduct and such papers may be retracted.
  11. Peer Review:
    All articles submitted to the Journal are peer-reviewed. The process may differ depending upon the category to which the manuscript belongs. Peer reviewers are experts in their chosen field who provide the Journal a written assessment of the strengths and weaknesses of manuscripts, with the aim of identifying the most appropriate and best material for the Journal. The Journal reserves the right to decide on the choice of reviewers. All reviewers are expected to inform the Journal about any conflict of interest while reviewing articles.
  12. Proofs and reprints-
    Authors of accepted articles are supplied pdf page proofs through e-mail. Corrections on the proof should be restricted to printer's errors only and no substantial additions/deletions should be made. No change in the names of the authors (by way of additions and deletions) is permissible at the proof stage. If there are valid reasons for such a change, after acceptance of a paper, the permission of the Editor must be sought. The proofs should be returned, after corrections and answering all queries, within 2 days.
  13. Rejection:
    Based on the comments of reviewers and in conformity with the policies of the Journal, manuscripts found unsuitable for publication will be rejected. The corresponding author will be informed of the rejection, and comments of the reviewers, if relevant, will be provided. The manuscript will not be returned.
  14. Checklist (downloadable):
    The corresponding author has to complete the checklist and attach it to the manuscript.
    CHECKLIST
    Please complete the following checklist and attach it to the manuscript:
    1. Manuscript title
    2. Category (e.g. original article, review, short report, etc.)
    3. Total number of manuscript pages
    4. Number of tables
    5. Number of figures
    6. Cover letter
    7. Scanned copies of Human and or Animal Ethics approval (s) / other necessary governmental approvals as required
    8. Author's declaration included or not
    9. Declaration of conflict of interest
    10. Authors contribution detail form
    11. Copyright transfer agreement form
    12. Corresponding author's name, current postal and e-mail addresses, and telephone
  15. Address manuscript to:
    The Editor,
    RUHS JOURNAL OF HEALTH SCIENCES
    Rajasthan University of Health Sciences
    Sector -18, Kumbha Marg, Pratap Nagar,
    Jaipur-302033. (Rajasthan)
    ruhsj.editor@gmail.com